REQUEST FOR PROPOSAL

Send us your RFP

For procurement teams and selection committees. Tell us what is in scope and when responses are due. We confirm within one business day and answer every requirement before your deadline.

WHO SENDS US RFPS

Associations and professional societies
Medical and scientific societies
Corporate event and marketing teams

SUBMIT AN RFP

Tell us about your RFP

Fields marked with an asterisk are required.

About you

First name

Last name

Job title

Organization

Phone(optional)

Type of organization

Products in scope

Choose all that apply.

PlatformCall for papers, Review, agenda, speakers and CRM as one platformSessionsCall for papers and agenda for a single programAwardsNominations, Review rounds and winnersLearningLMS: courses, certifications, CE and CME creditMarketingSession content, clips, Advocacy and field eventsAttendThe event appNot sure yetTell us what you run and we will map it

The program and the timeline

Largest event or program in scope

Events a year(optional)

Responses due

The date your RFP closes.

Live by(optional)

The RFP document

Link to the RFP or your procurement portal(optional)

No link? Email the file to sales@sessionboard.com after you send this form, with your organization in the subject.

Notes(optional)

Q&A deadline, NDA, documents you need from us, anything else.

Prefer email? Send the RFP to sales@sessionboard.com. Privacy policy.

What happens next

Within one business daySomeone on our sales team confirms we have it, tells you whether we will respond, and registers in your procurement portal if you use one.
Before your deadlineSales, solutions and security read the whole document and answer every requirement. You get one named contact for questions.
When you shortlistA demo on a program like yours, with your own sessions, speakers and Review rubric, and references from organizations like yours.

Security and compliance pack

Ask for it in the notes and it comes with our first reply, before you score anything.

NOT READY TO SEND ONE?

Start from our RFP template

A free 149-criteria workbook and an 11-page guide for abstract, poster and session management, with an audit that sets the weights from what you run today.

Get the RFP template →Or see a demo first →

Questions, answered

How do I send Sessionboard an RFP?

Fill in the form on this page with your organization, the products in scope, the size of the program and the date responses are due. Then email the RFP document to sales@sessionboard.com, or paste a link to it or to your procurement portal. We confirm within one business day.

Do you respond to every RFP?

We read every one. If the core requirement is something we do not do, such as registration, ticketing or onsite badging, we tell you within one business day instead of sending a partial answer, and we name the integrations that cover it.

Can we get the security documents before we issue the RFP?

Yes. Say so in the notes. We send the SOC 2 Type II report under NDA, the Data Processing Addendum, the sub-processor list and the accessibility statement, and we fill in your security questionnaire.

Is there a template we can start from?

Yes. The abstract management RFP template is free: a 149-criteria workbook and an 11-page guide, with an 11-question audit that sets the weights from what you run today.