Sessionboard vs Map Your Show.
Map Your Show is the trade-show operating system: floor plans, exhibitor sales and a conference module for proposals and schedules. This comparison is the conference and program layer only. Floor and exhibitor work stays on MYS; committee depth, posters, speaker readiness and content belong where program teams lose time, between acceptance and show day.
SIDE BY SIDE
Where each one does its work.
Read from the approved comparison, not from a feature checklist. Where we could not verify a Map Your Show session management capability from their own material, the cell says so.
| Capability | Sessionboard | Map Your Show session management |
|---|---|---|
| Floor plans and exhibitor sales | Exhibitor and sponsor records with portals and results reports; floor plans stay with your floor platform. | Booth inventory, floor plans, exhibitor portal and lead retrieval in one platform. |
| Call for papers and abstracts | Submission forms with logic per track and format; abstracts, disclosures and files on one submission. Returning speakers arrive with their history. | Call for proposals inside the conference module. |
| Review rounds and committees | Review plans with rounds, committees, rubrics and conflict-of-interest rules. Your team changes forms and review steps without a services ticket. | Proposal grading in the conference module; rounds and conflict-of-interest rules vary. |
| Speaker materials and portal | Branded speaker portal with task lists, agreements and e-sign; the Coordinator agent reminds whoever is late. | varies |
| Agenda and attendee program | Agenda builder with speaker and room conflict detection; program site, embeds and the Attend app update as it changes. | Session scheduling with room conflict checks, connected to the show platform. |
| Posters and ePosters | Poster tracks in the same call, review plan and portal; ePoster gallery with search and audio walkthroughs. | varies |
| Transcription and media library | Live Transcribe in the room or from Zoom, ON24 and Goldcast; transcripts, captions, clips and quote cards in a library searchable across events. | varies |
| Peer sharing with attribution | Share kits with tracked links for speakers, sponsors and attendees; registrations traced back to the share. | varies |
| Integration between the two | Sessions and speakers sync to MYS for the public agenda and floor context. | Receives sessions and speakers from Sessionboard. |
| Registration | Stays where it is. Accepted sessions and speakers sync to Cvent, Swoogo, Bizzabo and others. | Registration may sit on Cvent, RainFocus or your AMS beside MYS. |
Some organisers arrive with session management bundled into the floor platform. Compare whether committee depth, the poster lifecycle, speaker CRM and post-acceptance content are included before duplicating session tooling there.
WHERE IT DIFFERS · THE EDUCATION TRACK
Show-scale education without the spreadsheet beside the floor plan.
Hundreds of proposals and poster submissions, real committee volume and conflict-of-interest rules run on review plans your team edits. Accepted sessions publish to MYS for attendees, and the speaker portal keeps chasing bios, slides and agreements until show day.
- Review plans & rounds
- Poster tracks
- Speaker portal
- Publish to MYS
GROWSAn education program that pulls attendance
WHERE IT DIFFERS · SPONSORS WITH RESULTS
The sponsor presented a session. Show them who was in the room.
Sponsor and exhibitor records carry the session they presented, the transcript, the clips and the accounts reached. After the show they get a results report, and the renewal opportunity is already open while the floor plan stays on MYS.
- Sponsor records
- Results reports
- Accounts in the room
- Renewal pipeline
GROWSSponsor renewals and upgrades
Questions, answered
How do we migrate the conference track without touching the floor?
Run the next call for proposals on Sessionboard, keep floor plans, exhibitor contracts and lead retrieval on Map Your Show, and sync accepted sessions and speakers to MYS at publish.
Does registration change?
No. Registration stays on Cvent, RainFocus or your AMS beside MYS; Sessionboard owns program operations between acceptance and content reuse.
Can we export sessions, speakers and posters?
Yes. Everything on the record exports by CSV, the public API and webhooks, and the MYS sync carries sessions and speakers across.