★★★★★
“Sessionboard has been one of our most successful investments this year, making our team more efficient and allowing us to focus on the most critical components of our events.”
Program truth on Sessionboard, onsite presentation delivery on Orchestrate. One speaker record from CFP to lectern.
Program, CRM & marketing
For medical and scientific meetings where Freeman runs the AV stack: Orchestrate handles the Speaker Ready Room, slide verification on session-room hardware, and lectern delivery. Sessionboard owns call for papers (CFP), abstract review, speaker CRM, and the published agenda, and takes recordings back onto the session record via public API.
Match your role to the job Sessionboard solves — program ops, content reuse, or marketing attribution.
Registration stays on your incumbent platform — but program and speaker ops should not stop at CSV export.
Another point tool mid-contract — Sessionboard public API keeps the program graph authoritative.
Capture vendor locked for the season — write transcriptions and media back via API instead of re-keying.
Rip-and-replace is a non-starter — you need displacement on program depth while registration stays put.
“Sessionboard has been one of our most successful investments this year, making our team more efficient and allowing us to focus on the most critical components of our events.”
“Sessionboard saves significant planning time and makes it easier than ever for speakers and sponsors to participate in our clients' events.”
“We used Sessionboard daily. It served as our source of truth for tracking speakers, sending emails, and accessing reports. The ability to set a weekly digest email was a huge time saver.”
“Honestly, I loved it! Getting everything out of the spreadsheet. It collects all the information and gives you a visual of who you might want to invite.”
Keep Freeman Orchestrate mid-contract when you need to — Sessionboard owns call for papers, speaker operations, and content marketing on the program graph.
Onsite check-in, slide review on hardware identical to session rooms, and technicians who resolve compatibility issues hours before the talk.
Secure network transfer of final files to the right room and lectern at the right time, with A/V staff in most presentation rooms.
Machine-generated captions delivered in real time to session rooms when Freeman runs the AV stack.
One vendor for staging, room monitors, lectern hardware, and the file pipeline feeding them, at 140+ annual events.
CFP forms, multi-round committee review, scoring, and disclosures, the pipeline that decides who is on stage before Orchestrate ever sees a file.
Speaker history, contact hygiene, task tracking, and portal, so the same faculty record serves this meeting and the next one.
Session scheduling across tracks and rooms with the metadata (titles, speakers, times, rooms) that Orchestrate's onsite pipeline consumes.
Media Library, transcription, Attendee Hub, branded session and event reports, and clips from the recordings Freeman captures.
write:media, write:transcriptions, and session recordings bring show-day output back onto the session record. Documented at apidocs.sessionboard.com.
Program and session data live in Sessionboard — with optional sync to and from Freeman Orchestrate.
Integration status: Data moves via agenda export from Sessionboard and public API write scopes for media coming back. No contract between Sessionboard and Freeman is required. Full API reference: apidocs.sessionboard.com, including the media and transcription upload guide.
Event MCP
Sessionboard connects to the assistants your team already uses through MCP. Sessions, speakers, and committee data stay in Sessionboard — Claude, ChatGPT, and Copilot read it live.
Which accepted speakers still haven’t submitted bios before we publish the app?
12 accepted speakers are missing bios. 4 also lack headshots. Top gaps: Dr. Rivera (keynote), Panel B moderators (2), Workshop track (3).
See how Sessionboard fits beside your existing stack — no rip-and-replace required.
Sessionboard already includes transcription, attendee experiences, and content marketing. A separate subscription makes sense only in narrow cases.
How Sessionboard works beside Freeman Orchestrate.
No. This page documents coexistence: how meetings run CFP, review, and speaker management on Sessionboard while Freeman Orchestrate handles onsite presentation delivery.
Orchestrate collects and delivers final presentation files onsite. Call for papers, committee review, scoring, disclosures, and speaker communications happen earlier in the cycle, and that is the layer Sessionboard owns.
Export the published agenda with sessions, speakers, times, and rooms, the exact metadata Orchestrate's presenter portal keys on. Your Freeman project team loads it on their side.
Ingest them into Sessionboard Media Library via public API. Transcription, Attendee Hub replays, branded session reports, and clips all build from there on the session record.
No. Speakers still check in onsite and review slides on session-room hardware. What changes is upstream: one speaker record from submission through acceptance, so the data Orchestrate receives is clean.
Onsite delivery stays with your AV vendor as long as Freeman runs your rooms. The consolidation question is upstream, moving CFP, review, and speaker CRM off legacy tools onto Sessionboard. See the Cadmium and CTI compare pages.
Talk through your event workflow — abstracts, speakers, content, and marketing on one program graph.
Freeman running your AV?
Request a demo