Sessionboard vs ConfTool.
ConfTool (conftool.org) is a staple for European and academic conferences needing registration plus abstract review. Sessionboard extends into speaker readiness, live content, and medical and scientific committee ops when ConfTool exports still feed spreadsheets.
SIDE BY SIDE
Where each one does its work.
Read from the approved comparison, not from a feature checklist. Where we could not verify a ConfTool capability from their own material, the cell says so.
| Capability | Sessionboard | ConfTool |
|---|---|---|
| Review rounds and committees | Review plans with rounds, committees, rubrics and conflict-of-interest rules. Your team changes forms and review steps without a services ticket. | Program committee patterns academic buyers expect. |
| Registration | Stays where it is. Accepted sessions and speakers sync to Cvent, Swoogo, Bizzabo and others. | Combined registration and review for academic organizers. |
| Community and references | Associations, medical and scientific societies, trade shows and enterprise teams; historical speakers and abstracts import so returning faculty arrive with their history. | Widely used in European university and society congresses. |
| Call for papers and abstracts | Submission forms with logic per track and format; abstracts, disclosures and files on one submission. Returning speakers arrive with their history. | varies |
| Speaker materials and portal | Branded speaker portal with task lists, agreements and e-sign; the Coordinator agent reminds whoever is late. | varies |
| Agenda and attendee program | Agenda builder with speaker and room conflict detection; program site, embeds and the Attend app update as it changes. | varies |
| Posters and ePosters | Poster tracks in the same call, review plan and portal; ePoster gallery with search and audio walkthroughs. | varies |
| Transcription and media library | Live Transcribe in the room or from Zoom, ON24 and Goldcast; transcripts, captions, clips and quote cards in a library searchable across events. | varies |
| Peer sharing with attribution | Share kits with tracked links for speakers, sponsors and attendees; registrations traced back to the share. | varies |
| CRM and AMS | Two-way sync with HubSpot, Salesforce, iMIS, Fonteva and Nimble AMS; public API, webhooks and an MCP server. | varies |
Where ConfTool fits best: European academic congress happy with ConfTool registration plus minimal speaker follow-up. What often stays with ConfTool for now: mid-contract abstract forms if not ready to migrate call for papers. This page compares workflow and product fit, not a feature checklist.
WHERE IT DIFFERS · AFTER ACCEPTANCE
Acceptance is where the speaker’s work starts, not where the software stops.
Review rounds, committees, rubrics and conflict-of-interest rules live on a review plan your chairs edit. When the decision lands, the accepted speaker gets a branded portal and a task list, and the Coordinator agent reminds whoever is late. Nothing is exported from ConfTool into a spreadsheet to make that happen.
- Review plans & rounds
- Conflict-of-interest rules
- Speaker portal
- Coordinator agent
GROWSA program your committee trusts, and speakers who arrive ready
WHERE IT DIFFERS · THE RECORD KEEPS GOING
Every accepted session becomes content, and every speaker comes back with their history.
Live Transcribe captures the room, the media library keeps every word, and speakers share their own session with tracked links. Next cycle, returning authors and reviewers arrive with their submissions, scores and materials already on the record.
- Live Transcribe
- Media library
- Speaker share kits
- Returning speakers
GROWSReach this year and submissions next year
Questions, answered
Is Sessionboard a full ConfTool replacement?
ConfTool may stay for registration modules you already run. Sessionboard is the program spine when ConfTool exports still feed email chains for speakers, transcription, and attendee content.
Can we run one meeting on Sessionboard first?
Yes. Pilot one annual meeting or specialty track beside the registration or abstract stack you run today. Historical speakers and abstracts import onto the record, and we can run in parallel during an active call for papers.
Does Sessionboard include transcription and attendee delivery?
Yes. Live Transcribe captures the room or the webinar, batch transcription handles recordings, and transcripts, clips and quote cards publish to the Content Gallery and the media library.
What about registration?
It stays where it is: Cvent, RainFocus, EventsAir, Cadmium or another platform. Accepted sessions and speakers sync out, and Sessionboard owns the program layer between acceptance and content reuse.
Can we export everything later?
Yes. Submissions, scores, speakers, agenda, transcripts and media export by CSV, program book export, the public API and webhooks.