★★★★★
“Sessionboard has been one of our most successful investments this year, making our team more efficient and allowing us to focus on the most critical components of our events.”
vFairs sells the whole stack in one contract: registration, event website, badge printing, mobile app, virtual venue, and an abstract management module in the bundle.
vFairs — their scope
Program, CRM & marketing
vFairs is an all-in-one event platform: registration, badging, apps, and venues, with an abstract module in the bundle. Sessionboard is the program-layer vFairs alternative for association and med-sci meetings: multi-round review with COI rules, speaker CRM across years, poster galleries, and post-event content. Bundle pricing picks vFairs; committee workflow picks Sessionboard.
Match your role to the job Sessionboard solves — program ops, content reuse, or marketing attribution.
A form builder with review stages is not committee software — you need multi-round workflows, COI capture, chair assignments, and rubric scoring that survives 500+ submissions.
vFairs speaker tools live inside one event instance — you need a speaker CRM that carries bios, history, and materials across meeting years, not per-event profiles.
The bundle covers event weekend logistics — member value between meetings (poster galleries, session libraries, advocacy) needs a program layer that persists.
Bundle pricing looks efficient until the committee inherits the thin module — then review cycles run in exported spreadsheets next to the all-in-one.
“Sessionboard has been one of our most successful investments this year, making our team more efficient and allowing us to focus on the most critical components of our events.”
“Sessionboard saves significant planning time and makes it easier than ever for speakers and sponsors to participate in our clients' events.”
“We used Sessionboard daily. It served as our source of truth for tracking speakers, sending emails, and accessing reports. The ability to set a weekly digest email was a huge time saver.”
“Honestly, I loved it! Getting everything out of the spreadsheet. It collects all the information and gives you a visual of who you might want to invite.”
What vFairs is strong at, and what Sessionboard adds for program, speakers, and content.
Registration, event website, email marketing, badge printing, check-in, and lead capture in one contract with a dedicated project manager.
Branded attendee apps, floor maps, badge scanning, and QR check-in for in-person and hybrid events.
3D/2D environments, booths, webinars, and attendee engagement widgets — still the strongest virtual expo experience in the category.
Submission forms, reviewer assignment, and abstract-to-agenda conversion included in the platform bundle.
Multi-round review with blind modes, conflict-of-interest rules, chair assignments, rubric scoring, and mid-cycle form changes — built for medical and scientific committee volume, self-service.
One faculty record with bios, headshots, disclosures, materials, and history that persists across annual meetings — not a profile reset every event instance.
Live transcription, Media Library, AI clips, Attendee Hub, and poster galleries that stay open year-round on the same program record — member value for the other eleven months.
Tracked share kits for speakers, authors, and attendees with registration attribution — the association's own network promoting the meeting, measured.
Sessionboard runs beside vFairs, Cvent, or any registration platform — no requirement to buy the venue layer to get committee software.
Program, speaker CRM, content — plus Advocacy and Dispatch marketing tools competitors treat as afterthoughts.
Call for papers (CFP), multi-round review, chair workflows, conflict of interest (COI) tracking, and published agenda — work competitors leave in spreadsheets.
One faculty record: portal, bio, materials, and communications across years — not a fresh CSV every submission cycle.
Live transcription, Media Library, clips, Attendee Hub, and Create on the session record you already manage.
Peer shares from speakers, sponsors, and faculty — tracked links to registration when sessions are accepted or confirmed.
Internal team distribution — automated share recipes for staff when content is ready, beside Hootsuite or Sprout for always-on social.
Event MCP
Sessionboard connects to the assistants your team already uses through MCP. Sessions, speakers, and committee data stay in Sessionboard — Claude, ChatGPT, and Copilot read it live.
Which accepted speakers still haven’t submitted bios before we publish the app?
12 accepted speakers are missing bios. 4 also lack headshots. Top gaps: Dr. Rivera (keynote), Panel B moderators (2), Workshop track (3).
See how Sessionboard fits beside your existing stack.
What often stays on vFairs for now, and what Sessionboard usually runs.
Evaluating Sessionboard against vFairs for the program layer.
Included is not the same as sufficient. The vFairs module collects submissions, assigns reviewers, and converts acceptances to sessions, which covers a light call for papers. Committee-run meetings need more: multi-round workflows with blind review and COI rules, chair tooling, rubric scoring at volume, mid-cycle form control, and a speaker record that persists across years. Teams with real committee volume end up running review in spreadsheets beside the module — which is the workflow Sessionboard replaces.
Usually not, and that is the point. vFairs keeps registration, badging, the mobile app, and the virtual venue. Sessionboard owns the program layer: call for papers through committee review, speaker operations, and the content the meeting produces. The two run side by side, and many associations enter Sessionboard with one meeting or specialty track.
One contract and one project manager, which is real value for logistics. The cost shows up in the layers where depth matters: committee review, speaker history, and year-round content are where bundled modules run thinnest, and they are the layers your program committee and members touch most.
Yes — Live Transcribe capture, batch transcription, Media Library, Attendee Hub, and poster galleries are native and sit on the session record, so a speaker swap or embargo change updates every surface at once.
Both are quote-based. vFairs prices by event format, features, and volume across the whole bundle. Sessionboard prices on meeting and abstract volume for the program layer only, so you are not buying a venue platform to get committee software. Request a demo for a scoped quote.
Yes. Registration stays on vFairs, Cvent, RainFocus, or your AMS. Sessionboard syncs the program layer beside them — one faculty record, no double entry.
Talk through your event workflow — abstracts, speakers, content, and marketing on one program graph.
Being pitched the all-in-one bundle?
Request a demo