★★★★★
“Sessionboard has been one of our most successful investments this year, making our team more efficient and allowing us to focus on the most critical components of our events.”
ePosterBoards rents the screens — 47-inch monitors, kiosks, setup crews, and onsite technicians who keep a physical poster hall running.
Program, CRM & marketing
ePosterBoards is a rental service — monitors, kiosks, and onsite technicians for the physical poster hall. Sessionboard is the program software: call for papers, committee review, author uploads with consent, a searchable published gallery on one link, and per-poster engagement analytics. Many meetings rent screens onsite and run the program on Sessionboard.
Match your role to the job Sessionboard solves — program ops, content reuse, or marketing attribution.
The rental covers the hall week — acceptance, uploads, and program reconciliation still happen by hand in spreadsheets.
Screens show posters onsite; nobody can say afterward which posters were viewed or what attendees searched for.
Consent, disclosures, and withdrawals are your problem — hardware vendors don't touch compliance.
When the meeting ends, the monitors ship back — and the poster program disappears with them.
“Sessionboard has been one of our most successful investments this year, making our team more efficient and allowing us to focus on the most critical components of our events.”
“Sessionboard saves significant planning time and makes it easier than ever for speakers and sponsors to participate in our clients' events.”
“We used Sessionboard daily. It served as our source of truth for tracking speakers, sending emails, and accessing reports. The ability to set a weekly digest email was a huge time saver.”
“Honestly, I loved it! Getting everything out of the spreadsheet. It collects all the information and gives you a visual of who you might want to invite.”
Where ePosterBoards stops, and where program teams keep going with Sessionboard.
Large-format monitors, kiosk builds, stands, shipping, setup and breakdown labor for the physical hall.
Technicians in the room handling last-minute uploads, formatting fixes, and presenter support during sessions.
Pre-conference templates and formatting assistance for PowerPoint, Keynote, and Prezi ePosters.
Poster tracks in call for papers, shared multi-round review with platform abstracts, and program numbers that stay current — no re-import.
A branded, searchable virtual poster hall attendees open from anywhere — before, during, and after the meeting, not just in the room.
Versioned publication consent at upload, disclosure display, embargo with teaser mode, and withdrawn abstracts excluded automatically.
Poster opens, dwell time, most-viewed posters, author questions, and zero-result searches per gallery.
Program, speaker CRM, content — plus Advocacy and Dispatch marketing tools competitors treat as afterthoughts.
Call for papers (CFP), multi-round review, chair workflows, conflict of interest (COI) tracking, and published agenda — work competitors leave in spreadsheets.
One faculty record: portal, bio, materials, and communications across years — not a fresh CSV every submission cycle.
Live transcription, Media Library, clips, Attendee Hub, and Create on the session record you already manage.
Peer shares from speakers, sponsors, and faculty — tracked links to registration when sessions are accepted or confirmed.
Internal team distribution — automated share recipes for staff when content is ready, beside Hootsuite or Sprout for always-on social.
Event MCP
Sessionboard connects to the assistants your team already uses through MCP. Sessions, speakers, and committee data stay in Sessionboard — Claude, ChatGPT, and Copilot read it live.
Which accepted speakers still haven’t submitted bios before we publish the app?
12 accepted speakers are missing bios. 4 also lack headshots. Top gaps: Dr. Rivera (keynote), Panel B moderators (2), Workshop track (3).
See how Sessionboard fits beside your existing stack — no rip-and-replace required.
What winds down on their contract, and what your team gains the day Sessionboard turns on.
Evaluating Sessionboard against ePosterBoards for the program layer — not a forced rip-and-replace.
They cover different layers. ePosterBoards rents onsite display hardware with technicians; Sessionboard runs the poster program — acceptance, uploads, consent, the published gallery, and analytics. Meetings that want rented screens onsite often run both, with Sessionboard's gallery on the kiosk browser and on every attendee's phone.
Yes. The gallery is a web link, so it runs on any monitor, kiosk browser, or attendee device. QR signage connects the physical hall to the same gallery remote attendees use.
It stays live. The gallery persists after the hall closes, members browse it year-round, and multi-event organizers keep a poster library that carries across annual meetings.
Authors upload in the same speaker portal they use for bios and headshots. Accepted abstracts already carry titles, authors, and program numbers, so there is no spreadsheet import step.
Yes — versioned publication consent at upload, disclosure fields on the poster page, embargo with teaser mode, and automatic exclusion of withdrawn abstracts.
ePosterBoards prices as an equipment and staffing rental per meeting. Sessionboard pricing follows meeting and submission volume — request a demo for a scoped quote.
Talk through your event workflow — abstracts, speakers, content, and marketing on one program graph.
Evaluating ePosterBoards alternatives?
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