What We’ve Built So Far in 2025

Event teams juggle a lot: speakers, submissions, deadlines, logistics, and last-minute changes that never stop coming.

This quarter, we focused on one goal: making all of it easier.

From AI-powered content tools to faster agenda planning and smoother data syncs, everything new in Sessionboard helps you spend less time managing chaos and more time shaping programs that work.

Here’s what’s new and how it makes your job simpler.

Bring AI Into the Planning Process

Let AI Handle the Manual Stuff

Event planning runs on details. Deadlines, conflicts, rules, and reminders — all of which have to stay perfectly aligned for your agenda to hold together. But too often, the work that keeps everything moving is repetitive, manual, and invisible.

That is exactly where AI should step in.

Sessionboard Studio introduces a suite of AI assistants built specifically for the realities of event management. They do not replace your expertise. They remove the noise around it. Each assistant handles the operational weight that slows teams down, while keeping human judgment and control at the center of every decision.

AI Agenda Management Assistant

This is the first AI built for conference schedules. It takes the rules that live in your head — like travel windows, room setups, or sponsor visibility — and enforces them automatically. As you plan, it checks every session in real time, flagging conflicts, pacing issues, and overlaps before they turn into last-minute chaos. The result is an agenda that stays balanced, accurate, and on brand without hours of manual review.

AI Evaluators

Evaluating hundreds of submissions is a complex balancing act. AI Evaluators transform your scoring criteria into structured, transparent feedback that scales. They help reviewers stay consistent, remove unintentional bias, and make sure every proposal gets a fair and thoughtful assessment — even when the deadlines get tight.

Remix for Sessions and Speakers

Content consistency is one of the most overlooked parts of event quality. Remix lets you refine bios, abstracts, and titles instantly. You can set tone, length, and format preferences, preview edits side by side, and apply changes in one click. The outcome is clean, professional content across every page, app, and communication without rewriting it all by hand.

Together, these assistants automate the repetitive work that used to eat your time and attention. They help you plan faster, make better decisions, and focus on the things that truly move your event forward.

Easier Agenda Building, Better Visibility

See Your Agenda Come Together

Building an event agenda is part logic, part puzzle. Every session, room, and speaker has to fit together just right, and every change ripples across the entire schedule. When visibility is limited, those small adjustments turn into hours of manual reshuffling.

That is why we redesigned how agendas come to life in Sessionboard — to make every detail visible, actionable, and easy to adjust in real time.

The new agenda tools give you complete control without the clutter. You can zoom in for a granular timeline view or zoom out to see the full picture of your program.

• Vertical agenda view with zoom gives you precise control over time blocks, tracks, and room layouts so you can spot gaps or overlaps instantly.

• Primary speaker indicators highlight who owns each session, making it easier to track conflicts and manage scheduling dependencies.

• Session capacity mapping synced directly with Swoogo ensures your room assignments and registration limits stay perfectly aligned as the agenda evolves.

Everything is connected, so when one session moves, the rest adjusts automatically. You always know which speakers are double-booked, which rooms are full, and where capacity might be an issue — all without leaving the page.

It is not just about building a schedule. It is about building confidence. The right information, in the right place, at the right time.

Workflows That Make Sense

Less Clicking, More Progress

When you are managing hundreds of sessions, speakers, and submissions, every extra click adds up. Navigating between pages, duplicating work, and switching views slows your team down and breaks focus.

So we simplified it.

Every part of the Sessionboard interface has been refined to get you where you need to go faster. You can move from a speaker profile to an agenda view to a portal preview in seconds — no tab overload, no waiting for exports.

Here is what is new:

• Simplified menus and cleaner navigation make it easier to jump between planning, communication, and reporting without losing your place.

• One click session duplication lets you copy details and structure from one session to another instantly, saving setup time and reducing repetitive entry.

• Role specific portal previews show you exactly what speakers, reviewers, and other collaborators see, so you can check their experience before you hit publish.

These updates are small on the surface but make a big difference day to day. They eliminate the tiny barriers that waste time and attention, giving your team a smoother rhythm and a clearer sense of progress.

It all adds up to one simple idea: less friction, more flow.

Stronger Speaker Comms

Smarter Emails With Less Setup

Speaker communication is one of the most time-consuming parts of event planning, and one of the most important. Every update, reminder, and confirmation has to be clear, consistent, and professional. When that process relies on scattered inboxes and copy pasted templates, it creates unnecessary stress for everyone involved.

Sessionboard’s new communication tools make speaker outreach simple, reliable, and brand ready from the start. They are built to help your team spend less time managing emails and more time supporting speakers.

Now you can:

• Add CC and BCC recipients to keep teams and stakeholders in the loop without sending separate messages.

• Auto include co speakers or assistants so everyone involved in a session gets the right information automatically.

• Send from your own domain for a professional, branded experience that looks and feels like your organization, not a third party tool.

These updates remove the friction from communication. You no longer have to worry about missed messages, forgotten recipients, or last minute reminders slipping through the cracks. Every speaker gets the information they need at the right time, and your team can trust that everything is being tracked in one place.

It is a small change with a big impact. A simpler, smarter way to communicate with the people who make your event possible.

Review Faster, Program Better

See What Is Working in Real Time

Evaluations are where great programs take shape. They determine what content makes it to the stage, who speaks, and how balanced your agenda feels. But when those reviews live in scattered spreadsheets or long email threads, it is hard to see progress, identify gaps, or make confident decisions.

The new Evaluation Summary Dashboard brings everything together in one clear view. It gives you real time visibility into how reviews are progressing, where bottlenecks might appear, and how your scoring is trending across tracks or topics. You can quickly see who is ahead, who might need a reminder, and whether your evaluation process is on pace with your deadlines.

And when it is time to report back to your team or leadership, there is no need to spend hours compiling data. You can now export entire evaluation plans in one click, turning detailed reviewer feedback into shareable insights for faster alignment.

No more spreadsheets. No more waiting for updates. Just clear, structured information that helps your team move faster and make better programming decisions.

It is visibility that saves time, builds confidence, and keeps your event planning on track from submission to stage.

Keep Everything in Sync

The Tools You Already Use, Working Together

Event teams rarely work in one system. You rely on registration tools, mobile apps, marketing platforms, and CRMs that each hold a piece of your event data. When those systems do not communicate, the result is duplication, version confusion, and hours spent reconciling mismatched information.

Sessionboard closes those gaps.

This release strengthens our integrations so your data flows cleanly between the tools you already use. Updates move automatically across platforms, meaning your session details, speakers, and capacity data always stay accurate everywhere they appear.

• ON24 speaker sync brings your presenter data directly into the Speaker CRM, creating one reliable record of every participant across webinars and live events.

• Swoogo session capacity sync keeps registration numbers and agenda planning aligned, helping you make informed decisions without manual tracking.

• Enhanced Swapcard and Cvent integrations ensure your content and scheduling data stay connected from planning to publishing.

The goal is simple. Your systems should talk to each other, and your data should stay aligned. No more exporting, re importing, or double checking which version is correct.

Everything just works the way it should, giving your team a single, dependable source of truth for every event.

All-in-One or Best in Class?

All-in-one platforms promise convenience, but they often trade flexibility for control. When every feature tries to do everything, no part of the experience truly excels.

Sessionboard takes a different approach. We focus on being best in class at what matters most: speaker, agenda, and content management, while integrating seamlessly with the tools you already use, like Cvent, Swoogo, and Swapcard.

Our AI powered assistants enhance every stage of that workflow, automating the manual work that slows teams down and giving organizers the insights they need to plan smarter and deliver stronger programs.

The result is depth where you need it, connection everywhere else, and a platform built to complement your ecosystem, not replace it.

Let’s Make Your Next Event Smoother

Every event is a balancing act between creativity and coordination. You are building programs that inspire, inform, and connect people, all while keeping hundreds of moving parts aligned behind the scenes.

Sessionboard is here to make that work easier.

Whether you are planning hundreds of sessions or refining content for a single flagship event, Sessionboard gives you one connected space to manage it all. From submissions and evaluations to speaker communication, agenda building, and AI powered insights, everything is built to help you move faster, reduce risk, and deliver stronger results.

You get structure without rigidity, automation without losing control, and visibility that lets your team plan with confidence instead of reacting to problems.

If your current workflow still depends on spreadsheets, disconnected tools, or last minute fixes, it is time to see what a connected system can do.

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Because smoother events are not about doing more. They are about doing it better, together, with the right tools in place.